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Increasing Brain Power

"If the mind really is the finest computer,Psychologist to understand what makes people
then  there  are  a  lottick,  thereby  providing  the  means
of people out there who need to beto motivate them to excel. This can be done
rebooted."with  simple  praise,  rewards,  and
- Bryce's LawINTRODUCTIONIn the world ofrecognition. It can also be done through
writing there is something called "Writer'sconstructive  criticism. I  have  seen
Block"  where  the  author
instances where both a cheerleader approach
procrastinates on his work and is easilyand  a  tough  taskmaster  approach
distracted. Hopefully,  he  overcomes
have worked to positive effect. Some people
the problem and tackles his assignment. Torespond  to  praise,  others  respond
do  so,  he  needs  to  eliminate
better when their integrity is challenged.
distractions and engage his brain to theHere,  the  manager  has  to  intuitively
subject  at  hand. The  same  is  true
know when and where to press the right
in any endeavor, be it a carpenter, anbuttons of his workers.The manager needs to
engineer,  or  a  programmer. The  more  webe able to create a sense of urgency,
regardless  of  the
can engage the brain, the more we can
produce. The  challenge  therefore  becomestask at hand. This can be done either by
carrot or by stick depending on the
how to maximize the use of our brain. Bysituation.
brain  power  I  am  not  referring  to  a
The worker must understand their work is
measurement of IQ, but rather to simplyimportant  and  adds  value  to  their  life.
engage what God has given us.LEVELSI may not
be a psychologist, but it has been myIf they feel their work is irrelevant, then
observation  as  a  managementtheir  self-esteem  will  suffer  and  they
consultant that there is essentially threewill put forth little effort to achieve
levels by which our brains operate:LEVEL 1 -anything. One  way  of  implementing this is
PRIMALThis represents our basic instincts and
reflex  actions  as  we  blunder  throughto empower the workers and make them more
personally  responsible  for  their
life (I call this the "auto-pilot" mode).
For  example,  we  devise  a  morningactions and allow them to participate in the
decision  making  process. By
regimen where we awaken and prepare for
work. At  this  level,  we  are  notcreating a sense of ownership, the worker
becomes  more  responsible  (and  active)
at our most alert. Instead, we want to
simply  catch  up  on  the  news,  brushin their work effort.* Avoid RepetitionAs
indicated earlier, repetition can cause the
our teeth, dress, and travel to work.brain  to  relax. Because  of  this,
Similarly,  at  the  end  of  the  day,  we
the manager must consider ways to break up
decelerate our activity as we prepare forthe  monotony  and  cause  the
sleep. In  other  words,  we  develop
workers to refocus. Work breaks can break
predictable routines to go through day afterup  the  tedium,  perhaps  with  some  brief
day  without  much  thought. The
physical exercise thrown in. Scheduled
brain is engaged, but far from our maximumbreaks  are  effective but they too can face
output. In  fact,  we  take  in  more
the problem of repetition; e.g., workers
than we put out. This is where we want towork around anticipated breaks. In contrast,
be entertained or informed.LEVEL 2 -
MODERATEThis level represents an equal level
of  input  and  output. The  brain is eitherunscheduled breaks often have a better
effect as it disrupts worker expectations.
accelerating (at the beginning of the workThink
day)  or  decelerating  (at  the  end
of it as a game of "Musical
of the work day). At this level we have noChairs."Sometimes a simple change of scenery
trouble  taking  instructions  andcan  help  break  up  repetition. Instead
produce an average amount of work, quiteof meeting at the same place over and over
often  mundane  or  routine  assignmentsagain,  try  a  different  physical
simply to pass the time of day. We are alsovenue to perk up worker interest.*
easily  distracted. In  the  normalHealthRegardless of how logical we believe we
are,  the  brain  is  a  physical  organ
business day, Level 2 typically occurs
between  9:00am  -  10:00am  (as  the  workgreatly influenced by human health. If we
are  sick  or  in  distress  (perhaps  due
day begins), 12:00pm - 1:00pm (following
lunch),  and  4:00pm  to  5:00pm  (asto the death of a loved one, a pending
divorce,  financial  problems,  etc.),  it
we prepare to conclude the work day).LEVEL 3
- ACCELERATEDThis level represents highis difficult to focus on our work. The
achievement  where we are able to concentratemanager  should  monitor  worker
and put forth our best work effort. Here,mental/physical health and take corrective
the  brain  is  fully  engaged  and  ouraction. For  example,  if  someone
output surpasses our input as we concentrateis sick, get them to a doctor so they can
on  the  job  at  hand. In  thebegin  to  mend  and  become  productive
normal business day, Level 3 typicallyagain. Further, the last thing you need is
occurs  between  10:00am  -  12:00pm,for  someone  to  infect  the  rest  of
and 1:00pm - 4:00pm.AVERAGE WORK DAYLet usyour workers with a contagious disease
now consider how we use time during the(e.g., colds, flu, etc.).The manager should
average  work  day  andalso look for sleep deprivation in workers
and  counsel
consider how much is used at the various
levels. First,  we  will  divide  thethem accordingly. A tired worker will not
engage  his  brain  properly. Further,
day into three equal increments of eight
hours: Sleep, Work, and Personal Time.REST -look for signs of drug abuse and depression
8 HOURSDuring this time, the brain is notthat  might  have  an  adverse  effect
truly  engaged  other  than  to  maintain
on their work.* Minimize DistractionsOne of
bodily functions.WORK - 8 HOURSBased onthe manager's responsibilities is to monitor
studies we have performed on time management,the  surroundings  of
we  have
the worker in order to minimize distractions
found most people in corporate offices to beand  create  a  suitable  environment
approximately  70%  effective,
to concentrate on their work assignments.
meaning in an eight hour work day, they areTo  assist  in  this  regards,  a  Project
spending  about  six  hours  on
Management system is useful to record both
direct work assignments, and two hours ondirect  and  indirect  activities. By
indirect  activities  (time  that
doing so, the manager can analyze the causes
doesn't contribute directly to theirof  worker  distractions,  plot
assignments;  e.g.,  breaks,  meetings,
trends, and take appropriate action to
taking instruction or direction,minimize  interference. For  example,
etc.)PERSONAL TIME - 8 HOURSThis represents
time where we perform pet projects andif a manager detects excessive use of the
hobbies,telephone,  he  may  devise  a  policy
pay the bills, run errands, attend ato arrest the abuse. He may even go so far
function  (such  as  a  meeting),as to hold all outgoing calls.The point is,
the manager should constantly monitor and
relaxation, awake, prepare for sleep, etc.analyze
During  this  time  we
disruptions and distractions so that workers
typically spend two hours of concentratedcan  concentrate  on  their
work,  and  six  hours  of
work effort.* Avoid TechnologyA recent
indirect activities.SHIFTING GEARSThis meansstudy was performed by Kings College in
in a typical work day, we only spend eightLondon  for  Hewlett
hours  to  really  exercise
Packard, the purpose of which was to study
the brain (Levels 2 and 3). But from athe  effect  of  technology
manager's  perspective,  we  are  primarily
on worker performance. According to Dr.
concerned with the six hours devoted toGlenn Wilson, the author of the
work. During  this  time,  people  willstudy:"Results showed clearly that
technological distraction diminished IQ test
spend approximately three hours operating atperformance
Level  2  and  three  hours  at
(mean scores dropped from 143.38 achieved
Level 3. This ratio between Levels 2 and 3under  quiet  conditions  to  132.75  under
will  fluctuate  based  on  how  well
'noisy' conditions).""The impact of
the worker is able to engage the brain.distraction was greater for males (145.50
Some  people  are  able  to  engage  theirdown  to  127)  than  for  females
brains at Level 3 for several hours, some(141.25 down to 138.50). Putting that
for only an hour, and some not at all.At thisanother way, males were superior in quiet
time we have to recognize that thinking isconditions,
hard  work. Although  Level  3
females were superior in the distraction
is where we want employees to perform at, wecondition. This is consistent with the idea
must  recognize  that  nobody  canthat  women
keep it in high gear for an extended periodare better than men at
of  time. The  brain  grows  weary  and'multi-tasking'.""Noisy conditions caused a
striking increase in self-reported stress.
moderates itself, shifting from Level 3 downRatings  on  a  0-10  scale
to Level 2 or Level 1.We must also beware of
the  "cattle phenomenon" whereby we fall intoof 'stress experienced during the test'
increased from 2.75 to 5.5 for males and 4.75
the tedium of repetitive behavior and, asto  6.75
such,  our  brains  do  not  progress
for females. Note that in addition to the
past Level 2. Consequently, repetitionmain effect of conditions of testing, women
often leads to laziness."He who joyfullyreported
marches to music in rank and file has already
earned  my  contempt. He  hashigher stress levels than men
overall."Basically, Wilson's study is saying
been given a large brain by mistake, sincethat  excessive  use  of  technology  can
for  him  the  spinal  cord  would  suffice."
have an adverse effect on a person's brain
- Albert EinsteinSOME RECOMMENDATIONSIt ispower. This  is  somewhat  disturbing
the manager's objective to keep employees
operating  at  Level  3  for  as  longas technology now permeates our society. As
an  example,  while  traveling  through
as is practical, thereby producing the best
and  most  voluminous  work  products. To dothe airports recently I observed the
majority of my fellow travelers "tuned out"
so, the manager must minimize distractions,by
relieve  tension,  and  maximize  focus
technology. The lion's share of travelers
on work (concentration). To this end, thetoday  make  active  use  of  iPods,  PDA's,
manager should consider the following:* Use
of StimulantsNo, I am not suggesting the usecell phones, DVD & CD players, and laptop
of  narcotics in the work place, other than acomputers. It  seems  fewer  and  fewer
good strong cup of coffee (the rocket fueltravelers read a book or engage in
of  industry). However,  you  want  toconversation  anymore. In other words, most
create an environment that appeals to thetravelers today are operating at a Level
human  senses,  specifically  visual,2.If Wilson is correct, and I believe he is,
the  manager  should  take  notice  of
audio, touch, even smell. For example, a
well  lit  and  brightly  painted  roomthis adverse effect of technology and
discourage  the  use  of  such  devices,
stimulates human senses as opposed to a
dark,  dull,  lackluster  room. Aparticularly at break time, and encourage
more  interpersonal  contact
painting or office furnishings can add a
touch  of  class  and stress the dispositioninstead. Technology has its place, but I
tend  to  believe  we  rely  too  heavily
of the office. A calm and quiet office,
perhaps  with  some  suitable  backgroundon it. For example, using an automated
calculator  allows  our  brain  to  relax
music, can help people focus as opposed to a
loud  and  boisterous  environment.while the machine performs the math. Too
often  I  have  seen  people  reach  for  a
Ergonomically designed office equipment can
have  a  positive  impact  on  employeecalculator to perform a simple computation
as  opposed  to  working  it  out  with
behavior. But be careful not to introduce
too  much  comfort  as  it  might put peoplepaper and pencil. They simply do not want
to  engage  their  brains. Further,  I
to sleep. To illustrate, I do not have a
problem  with  hard chairs that force peoplehave seen whole engineering departments come
to  a  standstill  when  power
to sit up and pay attention.Encourage mental
gymnastics during the day. Perhaps someoutages brought their computers down. Do
friendly  debatethey really lack the skills to continue their
or the solving of a problem. It has long
been  known  that  puzzles,  crosswords,work? Not really; their minds have simply
been turned off by the
chess and checkers, and the like helptechnology.CONCLUSIONThe human brain
stimulate  the  human  brain. Simple, basicdistinguishes us from the rest of God's
creatures. It  is
social intercourse can work wonders in terms
of stimulating the mind.Consider roomsad when we do not use it to its full
temperature; if too warm or too cold, it willpotential. How  the  brain  shifts
become  distracting.
between Levels 1-2-3 is something we control
But keep the room more cool than warm as itourselves. We  can
forces  you  to  stay  awake. Also
elect to engage it and aspire to achieve, or
consider the amount of available oxygennot  to  engage  it  and
which stimulates the brain.Another area to
review is nutrition. Make sure workers arebecome lazy and complacent. It can also be
eating  the  rightengaged  due  to  circumstances
foods in the right amount. Large meals tendand affected by others, such as our friends,
to  put  people  to  sleep  immediatelyfamily,  fellow  workers  and
afterwards.Basic exercises can also enhancemanager.How a manager manipulates his
both  physical  and  mental  acuity. Manyworker's  brain  power  is  analogous  to
companies now offer in-house facilities fora mechanic fine-tuning an automobile. He is
such programs.Understand this, employeesimply  trying  to  get  the
breaks are not all bad. It gives the worker
anmost out of it. Hopefully, we can give the
mechanic  something  to  work
opportunity to get away from his work, clear
his  head,  and  return  with  awith; if not, we'll be scrapped."The more
you use your brain, the more brain you will
better focus. Of course, there will behave  to  use."
those  employees  who  will  abuse  this
- George DorseyFor additional information on
privilege and, because of this, the managerthe  use  of  time,  see  the  following
has  to  constantly  monitor  the
"PRIDE" Special Subject Bulletins:No. 18 -
use of breaks.Ultimately, the corporateBeing 'Effective' with Project Scheduling -
culture has a profound effect on theApr  04,  2005
stimulation
17 - Taking the Mystery out of Estimating -
of workers. If the right environment isMar  28,  2005
established,  you  can  turn  lethargic
Bryce is the Managing Director of M. Bryce
workers into "movers and shackers."*&  Associates  (MBA)  of
MotivateIt is necessary for the manager to
encourage  workers  to  rise  to a challengePalm Harbor, Florida and has 30 years of
experience  in  the  field. He
and work harder. To this end, the manager
must  play  the  role  of  Industrialis available for training and consulting on
an international basis.



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